APTAAcademy of Clinical
Electrophysiology &
Wound Management

How to Apply for EDX Laboratory Accreditation

How to Apply for EDX Laboratory Accreditation

The application is completed online. Your work saves as you go, several colleagues can work on it together, and you can stop and come back at any time. This guide walks through each step and lists what to have ready before you start.

Start your applicationSign in to continue
Before you start
  • Membership. You do not need to be a member to apply. If you are an APTA / EDX SIG member, there is a place on the Contact Information page to enter your member number; once the Academy confirms it, the member rate is applied to your fee.
  • Gather your documents. Most pages ask for policies and supporting documents — see the document checklist below. Files can be PDF, Word, JPG or PNG, up to 25 MB each.
  • Sample reports must be de-identified. Remove every patient name, date of birth, record number and any other identifying detail before uploading. You will be asked to confirm this when you submit.
  • Payment is online only — by card or US bank account (ACH). Every page is open from the start; the fee and, for members, confirmation of your member number are needed before you can submit.

Application fee

Laboratory sizeMemberNon-member
Main laboratory, 1–3 providers, up to 3 satellite facilities$475$950
Main laboratory, 1–3 providers, up to 10 satellite facilities$650$1,295
Main laboratory, 1–3 providers, over 10 satellite facilities$795$1,500
Each additional provider (over 3)$75$150

The site works out your fee from the clinics and licensed providers you enter. Fees are non-refundable. If you add clinics or providers after paying and the fee goes up, the difference is due before you can submit.

Create your account
  1. Go to the application page and choose Create account.
  2. Enter an e-mail address you check regularly and a password of at least 8 characters.
  3. Open the confirmation e-mail we send you and click the link to activate your account, then sign in.

Forgot your password? Use “Forgot password?” on the sign-in screen and we will e-mail you a reset link.

Contact information and your team
  • Contact Information — the person completing the application (this can be an administrator or assistant), the laboratory's name, phone, e-mail and mailing address, and your APTA / EDX SIG member number if you have one.
  • Team — optional. Invite colleagues by e-mail to help fill out the application. They create their own account with that e-mail address and see the same application. If two people edit the same section, the site warns before anything is overwritten.
Clinics and providers
  • Clinics/Contracts — your main laboratory and every satellite clinic, marked as private or contract.
  • Provider Information — the laboratory director, electromyographers and NCS technicians, each listed once even if they work at several clinics. For each licensed provider, say whether they are Board Certified, Board Eligible or a Resident. If an electromyographer or NCS technician is a resident, give the name of the ABPTRFE program they are enrolled in.

Save each page before moving on — these lists set your fee and decide which pages and documents you will see later.

Pay the application fee
  • Open Payment to see your fee and choose Pay online. You will go to Stripe's secure payment page and can pay by card or US bank account.
  • You can pay at any point before you submit, and keep working on the other pages either way.
  • Card payments confirm immediately. Bank (ACH) payments take about four business days to clear and show as paid automatically.
  • A receipt is e-mailed to you, and every payment appears in the payment history on this page.
Laboratory pages (for each clinic)

Each of these pages is completed separately for every clinic — choose the clinic at the top of the page.

  • Laboratory — accessibility, rooms, and fire, power outage, medical emergency and universal precautions policies (A1–A6).
  • Lab Policies — state practice act, technician and non-board-certified provider supervision, job descriptions and competency documents (P1–P3).
  • Performance — study counts and case mix (enter the total patients seen and the percentage with each condition; the number of patients is calculated for you), procedural handbook, normal values and outcome monitoring (B1–B6).
  • Equipment & Supplies — each EMG/NCS machine with manufacturer, model, serial number, in-service date and last safety check, plus electrical safety and supply policies (C1–C3).
  • Medical Records & Privacy — records retention and HIPAA policies (D1–D2).
Personnel pages
  • Credentials — one card per person: experience, licences by state, certifications, CPR, continuing education, the clinics where they test, and their documents (E1–E10). Sample reports (E7–E9) are needed only for providers who are not board certified.
  • Studies — for each provider, the total patients seen in the last 12 months and the percentage with each condition (Appendix F-1; the number of patients is calculated for you), plus their study counts (Appendix F-3).
Review and submit
  • Review & Submit shows how complete each section is and lists anything still missing, with a link straight to the page that needs it. The progress bar at the top of every page shows the overall percentage.
  • When everything is complete, confirm that all sample reports are de-identified and select Submit.
  • You will receive a confirmation e-mail. After submitting, the application is locked for editing.
After you submit
  1. Administrative check. Academy staff confirm the application is complete and the fee is paid. If something is missing, the application is returned to you with a note explaining what to fix; make the changes and submit again.
  2. Board review. A member of the Accreditation Board reviews the application against the accreditation criteria and grading rubric.
  3. Decision. The Academy notifies you of the outcome by e-mail.

You can sign in at any time to see your application's status.

Confidentiality and review of your application
  • Confidentiality agreements. Everyone who reviews applications — Academy program staff and the members of the EDX Laboratory Accreditation Board — has signed a confidentiality (non-disclosure) agreement.
  • Your data is protected. Your application and documents are stored on a secure, access-controlled system. Only the Academy's program administrators and the Board member assigned to your application can see them, and they are used only to review your application for accreditation.
  • AI-assisted initial review. The first pass of the review uses an AI assistant (Claude, by Anthropic). It reads your answers and your policy documents and suggests a preliminary grade against the grading rubric. It is used through a secure business service that does not use your information to train AI models, and only for this review. Sample patient reports and personal documents (CVs, licenses, CPR cards) are never sent to the AI.
  • People make the decision. The assigned Board member checks every AI suggestion — confirming, changing or discarding it — and the accreditation decision is made by the Board.

You will be asked to accept this on the Review & Submit page before you submit.

Document checklist

The site only asks for the documents that apply to your laboratory — for example, technician documents appear only if you list technicians.

For each clinic — Laboratory

  • A1Description of how the laboratory (and satellites) are ADA compliant
  • A2Description of (or diagram of) laboratory facilities
  • A3Written Fire Safety and Evacuation policy / plan — reviewed / updated within the last 12 months
  • A4Written Power Outage and Surge Protection policy / plan — reviewed / updated within the last 12 months
  • A5Written Medical Emergency policy / plan — reviewed / updated within the last 12 months
  • A6Written Universal Precautions and Blood Borne Pathogen policy / plan — reviewed / updated within the last 12 months

For each clinic — Lab Policies

  • P1Excerpts from the state practice act(s) showing EMG/NCV clinical practice is within the scope of the laboratory's providers and technicians
  • P2Technician competency documentation — evaluation rubric or check-off sheets, or the policy and procedure manual pages that state how technician competency is determined
  • P3Competency grading rubrics or check-off sheets used for non-board certified providers

For each clinic — Performance

  • B1Written breakdown of number of studies performed per year by each provider and percentage of patient conditions seen
  • B2Written EDX procedural handbook describing NCS and needle EMG procedures, performed to current standards of care
  • B3Written documentation of percentage of studies performed that include both NCS and needle EMG
  • B4Written documentation of percentage of NCS studies performed by technicians, including details of supervision and interpretation
  • B5Referenced normal values for all studies performed by the laboratory
  • B6Description of outcome assessments utilized

For each clinic — Equipment & Supplies

  • C1Written listing of all equipment and supplies utilized for EDX testing
  • C2Written electrical safety policy AND written documentation of the annual safety checks (upload each as its own file) — reviewed / updated within the last 12 months
  • C3Written supply ordering and management policy

For each clinic — Medical Records & Privacy

  • D1Written Medical Records Retention Policy, with description of the storage system (electronic or paper), location, who has access to records, and whether the policy is consistent with state and federal guidelines
  • D2Written HIPAA Compliance policy, with description of who is responsible for implementing and training staff in formal information privacy and security

For each person — Credentials

  • E1Curriculum vitae, including continuing education (Laboratory director, Electromyographers)
  • E2Copy of state licensure and board certification certificate (Laboratory director, Electromyographers)
  • E3Diploma or completion certificate for residency or other significant formal training in clinical electrophysiology (Laboratory director, Electromyographers)
  • E4Copy of current CPR certification (BCLS or ACLS) (Laboratory director, Electromyographers, Technicians)
  • E5Diploma or completion certificate with active technician certification number for nerve conduction studies (Technicians)
  • E6Copy of high school diploma or equivalent (Technicians)
  • E7De-identified sample report — entrapment neuropathy (Laboratory director, Electromyographers; only for providers who are not board certified)
  • E8De-identified sample report — radiculopathy or plexopathy (Laboratory director, Electromyographers; only for providers who are not board certified)
  • E9De-identified sample report — polyneuropathy (Laboratory director, Electromyographers; only for providers who are not board certified)
  • E10Listing of continuing education activities for the current three-year rolling period (24 contact hours minimum) (Laboratory director, Electromyographers, Technicians)
Start your applicationQuestions about the program? Contact the Academy through acewm.org.